Tally.ERP 9
is the world’s fastest, affordable and highly reliable ERP solution. Tally.ERP 9 is easy to buy, quick to install, simple
to learn and is designed
to meet the needs of small, medium
and large busi- nesses. It provides an integrated business
solution involving Sales,
Finance, Purchase, Inventory, Man- ufacturing, Excise and Payroll besides tremendous
reporting, data synchronisation, remote capabilities and so on.
Salient
Features of Tally.ERP 9
Features
|
Explanation
|
Simple and
Flexible
|
Tally.ERP
9 is simple to learn and flexible to use. It allows both keyboard and mouse
conventions for smooth and easy data entry
|
Codeless
Accounting
|
Tally.ERP 9 pioneered the ‘no accounting codes’ concept
which allows the user to maintain data in plain English (natural language
interface)
|
Complete Business Solution
|
Tally.ERP 9 provides an integrated business solution for account- ing, inventory, sales,
finance, purchasing, manufacturing, excise and payroll extensive with
features to record, extract, display and print information effectively
|
Integrated Accounting and Inventory
|
Tally.ERP 9 provides the facility to integrate accounting
and inventory information at any point of time for consolidated book keeping
/ MIS
|
Speed and Power
|
Tally.ERP 9 is a robust software which provides tremendous
capability to maintain multiple companies with unlimited levels of
classification, generate reports with high speed and accuracy and drill down
to the transaction level at any point of time
|
Concurrent Multilingual Capability
|
Tally.ERP 9 allows you to record, view, print information in
any Indian language besides few international languages such as Arabic,
Bahasa Indonesia, Bahasa Malayu etc
|
Real time processing
|
Tally.ERP
9 helps to generate numerous reports and statements instantly upon entering
the transactions
|
Versatility
|
Tally.ERP 9 is designed to handle multiple
companies for multiple accounting periods with multiple locations/branches
|
Multi-platform Support
|
Tally.ERP 9 operates on various operating
systems such as Windows 98/ME/NT/2000/2003/2008/XP and Windows 7
|
Online Help
|
Tally.ERP 9 is in
built with online help mechanism which provides context sensitive help on
numerous product features and functionality
|
Remote
Access
|
Tally.ERP
9 provides the facility to remotely access the data from anywhere anytime
|
Central Account Manage- ment
|
Tally.ERP 9 allows
you to centrally manage and configure Tally.ERP
9 licenses at different locations, create and manage user information,
create, publish jobs, shortlist candidates and conduct recruitment test
directly from the product interface
|
Support Centre
|
It allows
to post / answer / check query status directly from the Tally.ERP 9 interface
|
Auditor’s Edition
|
It is special edition of Tally.ERP 9 exclusively for
Auditors with extensive auditing and compliance tools to effectively conduct
Audit and expedite the audit process
|
Technological Advantages of Tally.ERP 9
Features
|
Explanation
|
Simple and Rapid Installa- tion
|
Tally.ERP 9’s installation is a wizard driven, simple and
speedy process involving minimal user-intervention. The software occupies
tiny space and can be installed on any drive
|
Unlimited Multi-user Support
|
Tally.ERP 9 supports installation on multiple systems
connected to a network with different operating systems (Windows 98, NT,
2000, XP and Windows 7)
|
Auto Backup and Restore
|
Tally.ERP 9 provides automatic backup facility to secure
your company from any kind of data loss/corruption and helps in smooth
functioning of your business
|
Data Reliability
|
Tally.ERP 9 safeguards your data from any loss due to power
failure or improper shutdown of the system. It uses flexi-field,
flexi-length, self-indexed and weighted file structure to ensure reliable
data
|
User Defined Security
Levels
|
Tally.ERP 9 offers multiple levels of security with
dedicated password for every authorised user(s). Each user is mapped to a
Security Level and based on the access rights, the specific features are
available to the authorised user
|
Data
Security
|
Tally.ERP 9 uses a binary encoding format to prevent devious
grouping of information besides ensuring that there are no external changes
to the data
|
Tally Audit
|
Tally.ERP 9 audit feature allows you to verify, validate and
accept accounting information based on the masters, users and transactions
(vouchers)
|
TallyVault
|
TallyVault
provides you the capability to encrypt your company data concealing even the
company name
|
Split Company Data
|
Tally.ERP 9 allows
splitting of company data into multiple companies for the required financial
period. Once the data is split, the closing balances of the previous period
are automati- cally carried forward as the opening balance for the subsequent
period
|
Multi-Directory Facility
|
Tally.ERP
9 allows you to store Company data in multiple direc- tories
|
Import and
Export of Data
|
Tally.ERP 9 allows you to flexibly export and import data in
various formats such as MS EXCEL, JPEG, PDF, XML, HTML or ASCII format
|
Data
Synchronization
|
Tally.ERP
9 allows sync or exchange of data between different locations over internet
|
Graphical
Analysis of Data
|
Tally.ERP
9 allows easy analysis of results/reports with graphical representation of
values
|
Open Data Base Connectiv- ity
|
Tally.ERP 9 allows
other programs (ODBC Compliant Software such as MS Excel, Oracle) to use /
extract data from Tally.ERP 9 to
design their own reports using ODBC facility
|
Protocol Support
|
Tally.ERP 9 provides protocol support for HTTP, HTTPS, FTP,
SMTP, ODBC and raw sockets with data interchange formats such as XML, HTML
with XML islands, SOAP and related formats
|
Direct Web Browser Access
|
Tally.ERP 9 allows
you to access Tally website
directly from the product interface for various purposes viz., download
latest version of Tally, obtain
information from representative on Tally Chat
etc
|
E-Mail
Facility
|
Tally.ERP 9 supports mailing of required information to intended recipients and also mass
mailing facility for certain reports like Payslip etc
|
Data Migration Capability
|
Tally.ERP
9 provides an in-built migration tool to migrate the data from the earlier
version to the latest version of the product
|
Tally.ERP 9 Start-up
You can start Tally.ERP 9 using
any of the following ways:
·
Click on Start > Programs > Tally.ERP 9 > Tally.ERP 9 icon or
·
Double-click on the Tally.ERP
9 on the desktop
Tally.ERP 9 Screen Components
>
Title bar: Displays the version number
of Tally.ERP 9
>
Horizontal button bar: Selection of Language key, Keyboard Language and Tally.ERP 9 Help
>
Close
button: Performs the standard Windows Operating Systems function
(Windows 95 onwards), allowing you to Close / Quit Tally.ERP 9 and work on other applications. To restore Tally.ERP 9, click the Tally.ERP
9 icon on the task bar
>
Gateway of Tally: Displays menus, screens,
reports and accepts the choices and options which you select to view data as required
> Buttons toolbar:
Displays buttons which provide quick interaction with Tally.ERP
9. Only but- tons relevant to the current task are visible
>
Calculator Area: Used for calculator functions
>
Info Panel: Displays Version number, License details,
Configuration details
Mouse/ Keyboard Conventions
While working with Tally.ERP 9,
you may use the following conventions.
p
Click : Press the left mouse button
p
Double-click : Press and release the left mouse
button twice, without
moving the mouse
pointer off the item
p
Choose : Position the mouse pointer
on the item and click the left mouse button
p
Select : Position the mouse pointer
on the item and double-click the left mouse
button
p
Press : Use the keys on the keyboard
in the combination shown
p
Fn : Press the function key
p
Fn : Press ALT + function key
p Fn
: Press CTRL
+ function key
Switching between Screen Areas
p
To toggle between this screen and the Calculator area at the bottom of the screen, press
Ctrl+N or Ctrl+M as indicated on the screen
p
To minimize
the Info. Panel, press Close (X) button on the right side of
the Info. Panel and to restore,
click ^ appearing on the bottom
centre of the screen
Quitting Tally.ERP 9
p
Press ESC until
you see the message Quit? Yes or No? Press Enter or Y,
or click Yes to quit Tally.ERP
9
p
Alternatively, to exit without confirmation, press Ctrl+Q from Gateway of Tally
p
You can also press Enter,
while the option Quit is selected
from Gateway of Tally
Setting up of Company in Tally.ERP 9
The first step towards
understanding Tally.ERP 9 is to create a company in Tally.ERP 9.
Create a Company
Go to Gateway of Tally > Company Info. > Create Company
Create
a company Universal Enterprises with
the details as shown in the screen :
p
Press Y or Enter to accept the screen
Each
field in the Company Creation screen is
explained below:
p
Directory: Tally.ERP 9, by default creates the company in the
data path given while installation. However,
this path can be changed by using the backspace key, so that Tally.ERP 9
saves the data to a different, specified directory
p Name: This specifies the name of the company as it appears in Tally.ERP
9
p
Mailing Name: The company name given in the Name field automatically appears in
this field. The correct name of the company for mailing purposes should be entered
p
Address: The address of the company (The mailing
name and address details are picked
from here for any report such as Balance Sheet and statement of accounts etc).
p Statutory
Compliance for: Select India from the list of countries
p State: Select the
appropriate State from the list of States
p Pin Code: Enter the PIN code
of the specified address.
p Telephone No.: Enter the telephone number of the company
p Mobile No.: Enter the mobile number of the company
p
E- Mail: E-mail address will be used to e-mail
documents, reports and data from Tally.ERP 9
p Currency
Symbol: This
refers to the currency symbol which Tally.ERP
9 will use for monetary values. By default, Tally.ERP 9 displays ₹
p
Maintain: Select the nature of the company i.e, Accounts only or Accounts with Inventory.
p
Financial Year From: Specify
the Financial Year (FY) for the
company. Tally.ERP 9 considers 12
months from the date you give here as the Financial Year
p Books
Beginning From: The
date given for ‘Financial Year From’ is auto- matically
displayed. However, we can specify
the actual date on which the books of accounts start. In case the books of
accounts are opened mid-way during
the financial year specified, you can enter the required date and start the
books of accounts accordingly
p
TallyVault Password:
TallyVault is
an enhanced security feature utilised to protect company data in an encrypted
form by means of a Password. Data is not accessible without the TallyVault
password
p
Use Security Control:
Tally.ERP 9 has a range of security
controls, which can define the authority of various users
to access the information and to enter/ alter/delete the vouchers
Base Currency Information
In Tally.ERP 9, the default currency for
the company and how the amounts should be displayed needs to be specified:
p Base currency
symbol: Pre-set
default currency is ₹
p
Formal name: Complete name for the currency symbol.
By default, this is set to INR
p Number of
decimal places: By default,
this is set to 2
p Is symbol
suffixed to amounts?: By default,
this is set to No
p Symbol for Decimal Portion:
Specify the decimal portion
for the currency
mentioned.
Enter Paise
p
Show amounts in millions?: Tally.ERP 9 caters to currencies where the
different parts of large amounts
are called by special
names. By default,
this is set to No
p
Decimal Places for Printing Amounts in
words: The
number of decimal places to print the amount in words can be specified. This
number should be equal to or lesser than the number specified in Number of Decimal places field
Once the Company
creation screen is accepted, the Gateway of Tally Screen loads. The Gateway of Tally screen is displayed as
shown:
Select a Company
To Select a Company,
Go to Gateway of Tally > press Alt+F3 (Company Info.) > Select Company
p
Tally.ERP 9 displays
the List of Companies screen with all the companies created in an alpha-
betical order
p
Select the required company from the
list
p
In case two or more companies are loaded, click on the
company which you need to work on. The selected company will be highlighted and
will appear on top of the list
Alter a Company
To Alter a Company,
Go to Gateway of Tally > press Alt+F3 (Company Info.) > Alter
p
Select the company which you need to alter from the
List of Companies and press Enter to
view the Company Alteration screen
p
Alter the company details as required and accept the screen
Shut a Company
To Shut a Company,
Go to the Gateway of Tally > press Alt+F3 (Company Info.) > Shut Company
p
Select the company which you need to shut from the List of Companies
p
You can also use Alt
+ F1 to shut a Company from the Gateway
of Tally screen
p
You can also access these functions, by selecting the
appropriate button from the button bar
F11: Company Features
The F11:Features are company-specific
whereas, F12: Configurations are
applicable to all the companies in a data directory. You can press F11 (functional
key) from any screen of Tally.ERP 9 or you may also click on the F11: Features button available in the
button bar, to enable the required features. The F11: Features is divided into
the following major categories:
p
Accounting Features
p
Inventory Features
p
Statutory & Taxation
p
Tally.NET Features
p
Add-On Features
Go to Gateway of Tally > press F11: Features
F1: Accounting Features
The Accounting
Features consists of configurations/ functionality, which generally affects
accounting transactions and reports. The accounting features are further
sub-divided into six sections, namely:
p
General
p
Outstandings Management
p
Cost/ Profit Centres Management
p
Invoicing
p
Budgets/ Scenario Management
p
Other Features
Go to Gateway of Tally > F11: Features > Accounting Features or click on F1: Accounts
The F1:
Accounting Features screen is displayed as shown:
F2: Inventory Features
The Inventory
features comprises of configurations/ functionality pertaining to Inventory
transactions and reports. The Inventory features are further sub-divided into
seven sections, namely:
p
General
p
Storage & Classification
p Order Processing
p
Invoicing
p
Purchase Management
p
Sales Management
p
Other Features
Go to Gateway of Tally > F11: Features >
Inventory Features or click on F2: Inventory
The F2:
Inventory Features screen is displayed as shown:
p
Enable the required features and press Enter to accept
Note : The Inventory Features menu will not be
available for Accounts-Only Company
F3: Statutory & Taxation
The Statutory
& Taxation features comprises of configurations/ functionality pertaining
to statutory compliances available in Tally.ERP
9. The Statutory features are country specific and strictly depends upon the Country selected
in the Company Creation screen.
The following features
are available, when India
is selected in the Statutory
Compliance for field in the Company Creation screen.
p
GST
p
Value Added Tax
p
Excise
p
Service Tax
p
Tax Deducted at Source
p
Tax Collected at Source
p
Payroll
p
Income Tax
p
MCA Reports
Go to Gateway of Tally > F11: Features > Statutory & Taxation or click on F3: Statutory
The F3:
Statutory & Taxation screen is displayed as shown:
Enable
the required features and press Enter to accept
p
The Statutory features pertaining to Payroll (i.e., Enable Payroll
Statutory option) will be
available in F3: Statutory Features,
only when Maintain Payroll is
enabled in F1: Accounting Features screen.
p
The
Statutory features pertaining to Excise (i.e.,
Enable Excise option) will be
available in F3: Statutory Features,
only when Maintain Accounts with
Inventory is selected in the Company master
F4: Tally.NET Features
The Tally.NET
Features screen comprises of Connection Details, Remote Access and SMS Access
details of a company for connecting on Tally.NET.
Go to Gateway of Tally > F11: Features > Tally.NET Features or click on F4: Tally.NET
p
The
F4: Tally.NET
Features menu will be available only when Use Security Control is enabled in the Company master
F6: Add-On Features
The Add-On
Features is a place holder for the features provided in the Add-Ons/ Local TDLs
loaded. This feature allows the customers to purchase customised solutions from
Tally Partners or any other solution provider.
F12: Configurations
In Tally.ERP 9, the F12: Configuration options are provided
for Accounting, Inventory, Payroll, E- mailing, Data, Printing options, TDL
etc., and are user-definable as per your requirements. The F12: Configuration options are applicable to all the companies residing
in that Tally.ERP 9 Data Directory. The F12: Configuration options
vary depending upon the menu display. i.e., if you press F12: Configure from Voucher entry screen, the respective F12:
Configuration screen is displayed.
Go to Gateway of Tally > press F12: Configure
The Configuration screen is
displayed as shown:
General Configuration
In General Configuration screen, you can
configure Country Details, Style of Names, Dates and Numbers in the General
configuration screen.
Go to Gateway of Tally > F12: Configure > General
Numeric Symbols
In Numeric Symbols screen, you can
configure Number Styles and Symbols used to represent Positive Numbers,
Negative Numbers, Debit Amounts and Credit Amounts by using Numeric Symbols.
Go to Gateway of Tally > F12: Configure > Numeric Symbols
Accts/ Inventory Info. Configuration
The Accts/ Inventory Configuration is used
to enable additional settings / options/ configurations in Accounting and
Inventory masters. You can also configure Accts/ Inventory Info. configurations
from Accounts and Inventory voucher entry screens, by pressing F12: Configure.
Go to Gateway of Tally > F12: Configure > Accts/Inventory Info.
Voucher Entry Configuration
Voucher Configuration is used to
configure additional settings and options during voucher entry. Go to Gateway
of Tally > F12: Configure > Voucher Entry
Invoice / Orders Entry Configuration
The Invoice
entry and Order entry screens can be configured for additional information such
as export details, shipping details, etc.
Go to Gateway of Tally > F12: Configure > Invoice / Orders Entry
Payroll Configuration
The Payroll Configuration screen allows you
to enable additional configurations for entering infor- mation related to
Statutory Details, Passport & Visa Details, Contract Details and Resigned /
Retired Employees.
Go to Gateway of Tally > F12: Configure > Payroll Configuration
Banking Configuration
This
configuration helps you to configure settings related to Bank Reconciliation
Statement. Go to Gateway of Tally > F12: Configure > Banking Configuration
Printing Configuration
This
configuration helps you to configure the print settings for various Accounting,
Inventory vouchers and other MIS related statements.
Go to Gateway of Tally > F12: Configure > Printing
E-Mailing Configuration
This
configuration helps you to define settings related to email such Email Server,
Server Address, Authentication details and so on.
Go to Gateway of Tally > F12: Configure > E-Mailing
Data Configuration
This configuration
helps you to define location of Language Files, Tally Configuration File,
Export Files, Data Files and details of the companies to be loaded on startup.
Go to Gateway of Tally > F12: Configure > Data Configuration
TDL Configuration
This screen
provides details regarding TDL Configuration viz., Local TDLs, Account TDLs
& Remote TDLs enabled for the product.
Go to Gateway of Tally > F12: Configure > TDL Configuration
Advanced Configuration
This
configuration helps you to specify Client/Server Configuration, Connection
configuration and Proxy configuration for ODBC connectivity and Synchronisation
of Data.
Go to Gateway of Tally > F12: Configure > Advanced Configuration
Licensing Configuration
This configuration helps you to
update, surrender, reset license and also configure existing License.
courtesy @ tally solutions
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